Private Group Events

GTD Does Private Group Events

- ONE STOP SHOPPING -

Everything you need to set up a GTD event for your group is on this link.

10 EASY STEPS TO OUTFIT YOUR GROUP WITH A PRIVATE EVENT BY GTD

STEP 1:	PICK AN EVENT
STEP 2:	FAST TRACK EVENT PLANNER
STEP 3:	PHONE CONFERENCE
STEP 4:	EVENT CONTRACT
STEP 5:	GROUP REGISTRATION FEE

STEP 6:	GROUP EVENT PACKET
STEP 7:	WAIVERS
STEP 8:	TRIP ORGANIZER
STEP 9:	INDIVIDUAL PARTICIPANT FEES
STEP 10:	SHOW UP

- Step By Step Details Below -

[1] PICK AN EVENT FOR YOUR GROUP

GTD offers 6 Programs to choose from. Click the links below to read about each Program including pricing, seasonal availability, location and activities offered. Once you find the Program that best fits your needs go to STEP 2 and complete a FAST TRACK EVENT PLANNER for that type of event.

PROGRAM 1: Mission Trips (7-14 Day Mission Trips to Costa Rica) [Starting at $575/person + airfare]

PROGRAM 2: Adventure Trips (5 Day Adventure Trips to GA, TN, NC or SC) [Starting at $175/person]

PROGRAM 3: Retreats (1-3 Day Overnight Island & Wilderness Retreats) [Starting at $79/person]

PROGRAM 4: Day Trips (1 Day Local Events) [Starting at $22/person]

PROGRAM 5: Team Synergy (Half Day & Full Day Team Building Events) [Starting at $400/group]

PROGRAM 6: Exertion Events (Physical Fitness Events For Your Group) [Call for quote]

PEAK SEASONS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Mission Trips Peak Season Slow Season

Adventure Trips Slow Season Peak Season Slow Season

Retreats Peak Season Slow Season Peak Season

Day Trips Available Year Round

Team Synergy Available Year Round

Exertion Events Available Year Round

[2] FAST TRACK EVENT PLANNER (PDF Format)

GTD's FAST TRACK EVENT PLANNER allows you to custom build your event in about 10 minutes. All you do is click on the appropriate link below, fill in the blanks and email (or fax, or mail) the form to us. It's that easy! The FAST TRACK form is only 1 page long broken down into 5 easy steps. In order to email the form to GTD you must click on the "SUBMIT BY EMAIL" button found in the top right corner of the form. Forms can also be printed & faxed or mailed to our office. You can also call the GTD Office (727!394!9483! or 1.888.697.2479) and do your FAST TRACK over the phone! NOTE: It's impossible to save a completed FAST TRACK form to your computer... Adobe will only allow you to save a blank form! You should always print a copy for your records. You must have Adobe Acrobat on your computer in order to complete a FAST TRACK. Next is a phone conference. Go to STEP 3.

FAST TRACK - Mission Trips (5 Easy Steps on 1 Short Page)

FAST TRACK - Adventure Trips (5 Easy Steps on 1 Short Page)

FAST TRACK - Retreats (5 Easy Steps on 1 Short Page)

FAST TRACK - Day Trips (5 Easy Steps on 1 Short Page)

FAST TRACK - Team Synergy (5 Easy Steps on 1 Short Page)

FAST TRACK - Exertion Events (5 Easy Steps on 1 Short Page)

[3] PHONE CONFERENCE

After we receive your FAST TRACK we will contact you by phone to review your event & discuss the details. Go to STEP 4.

Please allow up to 7 days for us to call you about your group event (due to the nature of our ministry we are often on adventures throughout the southeast US & Costa Rica).

[4] EVENT CONTRACT

Once we complete the phone conference we will prepare an Event Contract for you to sign & return back to our office along with your Group Registration Fee. Go to STEP 5.

Event Contracts are generated in the GTD Office and will be emailed (or mailed) to you for your approval.

[5] GROUP REGISTRATION FEE [Pay Online Here]

A Registration Fee reserves your group event on our calendar. It allows us to begin investing resources and labor into the planning of your event. Registration Fees are non-refundable. Registration Fees are per group per event (not per person!!!) and are seperate from the Individual Participant Fees we charge for the event. Registration Fees are due within 2 weeks of the date of the Contract and can be paid securely online with a credit or debit card (there is a small fee for this service) OR with a check thru the mail or in person. Go to STEP 6.

Mission Trips (Registration Fee: $250 Per Group Event)

Adventure Trips (Registration Fee: $250 Per Group Event)

Retreats (Registration Fee: $100 Per Group Event)

Day Trips (Registration Fee: $50 Per Group Event)

Team Synergy (Registration Fee: $50 Per Group Event)

Exertion Events (Registration Fee: $100 Per Group Event)

[6] GROUP EVENT PACKET (GEP) (PDF Format)

The next step is to get your Group Event Packet (GEP). The Group Event Packet will help you prepare and promote your event. It gives you needed information such as a trip summary, checklist, sign-up sheet, etc that you can hand out (or even email) to your group. Packets are available online or thru the mail (please call the GTD Office if you would rather receive your Group Event Packet in the mail). Go to STEP 7.

GEP - Mission Trips (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Adventure Trips (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Wilderness Retreats (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Island Retreats (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Day Trips (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Team Synergy (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

GEP - Exertion Events (Trip Summary, Packing Checklist, Trip Flyer, Sign Up Sheet, & More)

[7] WAIVERS!!!

Recreation and outdoor adventures have serious inherent risks! Serious injury or even death may result from any activity provided by GTD or other outfitters!

GTD requires every Participant to read through, consider the possible consequences, voluntarily accept the conditions of and sign GTD Waiver 1 & GTD Waiver 2 prior to participating in any GTD Event. Any Participant under the age of 18 years old is required to have their parent/guardian also sign the waiver. In addition, if you have chosen an activity that will be supplied through a third party outfitter (such as white water rafting) your group will be required to sign all applicable waivers. Upon completion go to STEP 8.

GTD Waiver 1 (mandatory for all participants)

GTD Waiver 2 (mandatory for all participants)

Additional Waivers (if applicable)

[8] TRIP ORGANIZER

As we get within one month of your event you will receive via email a 1 page trip information sheet called a Trip Organizer. The Trip Organizer will have all of the specific information such as trip menu, day & time of each day's activities, addresses & contact info of all activity destinations, local emergency contacts and much more. Go to STEP 9.

Trip Organizers are generated in the GTD Office and will be emailed (or mailed) to you within one month of your event.

[9] INDIVIDUAL PARTICIPANT FEES [Pay Online Here]

Individual Participant Fees (IPF) are what each person pays to go on the event. Our IPF's are inexpensive for what we provide (including 24/7 fulltime guides who lead the event with you). Generally we require all IPF's be paid in full within one month of signing the Contract or in 25% installments according to a payment schedule. Individual Participant Fees can be paid securely online with a credit or debit card (there is a fee for this service) OR with a check thru the mail or in person.

Mission Trips (Starting at $575 per person + airfare)

Adventure Trips (Starting at $175 per person)

Retreats (Starting at $79 per person)

Day Trips (Starting at $22 per person)

Team Synergy (Starting at $400 per group for up to 20 people)

Exertion Events (We have to prepare a per person quote for each event)

[10] SHOW UP =) ...GET DRIVING DIRECTIONS (PDF Format)

FLORIDA

Mill Dam (Ocala National Forest) - Ocala, FL

Southcreek (SWFWMD) - Tampa, FL

XFL Route & XFL Maps (Cross Florida Bike Ride) - Tarpon Springs to Cocoa Beach, FL [8MB]

GEORGIA

Nancytown (Lake Russell Campground) - Cornelia, GA

TENNESSEE

McNabb Creek (Cherokee National Forest) - Tellico Plains, TN

White Water Express (White Water Rafting Location - Ocoee River) - Ducktown, TN

NORTH CAROLINA

Cove Creek (Pisgah National Forest) - Brevard, NC

ADDITIONAL RESOURCES

Waivers (mandatory for all participants)

Additional Checklist (need your checklist in a text format? no problem... follow this link)

Promotional Online Videos (email video link to your group & post a video on your website)

Promotional Poster (adventure trip mini poster)

Photo Albums (see pictures from former events & use to promote your upcoming event)

GTD Participation Since 1996
Events: 263	Participants: 5948